Terms of Use

These terms govern your access to and use of RepVera, a service operated by RepVera, LLC ("RepVera," "we," "us," or "our"). By creating an account or using the platform, you agree to these terms.

1. What RepVera Is

RepVera is a professional reputation documentation platform that allows workers to capture, organize, and share verified recognition received from collaborators throughout their careers.

RepVera is not:

• an employment verification service;
• a professional certification authority;
• a background screening provider; or
• a performance evaluation system.

Statements on the platform are the personal opinions of contributors and are not RepVera's findings.

2. Eligibility

You must be at least 18 years of age. By creating an account, you represent that you meet this requirement and that the information you provide is accurate.

3. Account Creation

Account creation may use LinkedIn OAuth for sign-in. By connecting, you authorize RepVera to receive your name, email address, and professional headline (as authorized by that platform). You are responsible for maintaining the confidentiality of your account and for all activity under it. You may not create an account for another person without their explicit consent. For unauthorized use, contact legal@repvera.com.

4. Platform Description

RepVera enables the following functions:

• Capture: Upload screenshots, documents, and text (Captured receipts).
• Collect: Send a personal request link to collaborators for written statements (Verified receipts after authorship is confirmed).
• Record: Structure receipts into pattern summaries, including The Confirms across dimensions such as Conscientiousness, Integrity, Prosocial Impact, and Coachability.
• Share: Publish a public profile with selected receipts and AI-generated pattern summaries, where you choose to do so.

RepVera is not a rating, scoring, or professional evaluation system.

5. User Content and Ownership

You retain ownership of the content you upload. You grant RepVera a limited, non-exclusive, royalty-free license to store, process, display, and analyze your content to provide the services. RepVera will not sell your content to third parties for their independent use or use it for third-party advertising in a way that identifies you.

6. Responsibilities for Uploaded Content

You are responsible for ensuring that your content does not contain:

• confidential, proprietary, or trade secret information of any employer, client, or third party;
• protected health information (PHI) under HIPAA; or
• personally identifiable information about third parties without appropriate consent.

7. Request Links and Contributor Submissions

By generating a request link, you represent that you are authorized to solicit the feedback you request. You have a 15-minute window after link generation to reset or revoke it; after that, contact support@repvera.com for assistance.

Contributors are responsible for honest professional opinions and for avoiding confidential information. RepVera is not responsible for the substantive accuracy of third-party statements.

8. Verification

Verification means the identified contributor confirmed authorship of the statement. It does not certify factual accuracy and does not constitute an endorsement by RepVera. A contributor may withdraw verified status by contacting legal@repvera.com; doing so may remove verification designations in accordance with our policies and Content Removal process.

9. AI-Generated Summaries and The Confirms

RepVera may generate pattern summaries from recurring language in receipts. A minimum of three independent contributors is required before certain dimensions of The Confirms are displayed, as implemented in the product. AI-generated content is clearly labeled. You are responsible for reviewing any AI-generated content you choose to share.

10. Public Profiles

If you publish a public profile, you acknowledge that it may be accessible via link and may be indexed by search engines, subject to your settings. You must display the notice required for public profiles as described in our policies (including in-product language in Document 5 of the legal suite). Content is user-submitted and does not represent RepVera's independent assessment of any person.

11. Prohibited Conduct

You may not use RepVera to:

• fabricate or misrepresent feedback;
• impersonate others or use false identities;
• manipulate verification (e.g., coordinated self-promotion or receipt inflation);
• upload defamatory, harassing, discriminatory, or unlawful content;
• upload employer trade secrets or PHI; or
• scrape or commercially exploit the platform or its content without permission.

You may not use a profile as a substitute for formal employment verification or background screening.

12. Prohibited Use in Employment Decision-Making

RepVera is not an Automated Employment Decision Tool (AEDT) as defined under New York City Local Law 144. It must not be used for automated employment decisions, automatic screening or rejection of candidates without human review, or as the sole or primary basis for an employment decision, or as a substitute for legally compliant background screening.

RepVera is a candidate-owned, candidate-shared record. Any ATS or employer integration must be a URL or similar field the candidate voluntarily provides. RepVera does not initiate data transfers to employers. Employers and staffing firms are solely responsible for compliance with applicable employment and AI-hiring laws. Any use of platform data in violation of EEOC guidance, NYC Local Law 144, the Illinois AI Video Interview Act, or equivalent laws is a violation of these Terms; the user responsible assumes sole liability, and RepVera disclaims liability for that misuse to the maximum extent permitted by law.

13. Biometric and Sentiment Analysis Disclaimer

RepVera does not perform biometric analysis, emotion recognition, sentiment scoring, or psychological profiling. AI pattern summaries are derived from user-submitted written feedback. Any third party that uses RepVera content for unauthorized biometric or sentiment analysis does so in violation of these Terms.

14. Human Origin Warranty

When you upload or submit content, you represent that:

• it reflects genuine professional experience and honest opinion where applicable; and
• it is not generated or fabricated by an AI or automated system to mislead or misrepresent qualifications.

RepVera may use detection and moderation tools to address synthetic or deceptive content, which can include account action.

15. Sponsor Tier

A Sponsor (e.g., a staffing firm) that funds Pro-tier access for a professional does not receive access to that professional's profile data. The professional controls sharing. Sponsors may not pressure professionals to share profiles as a condition of representation, use RepVera as the sole basis for placement, or present profiles as background checks. Sponsors must ensure that sponsored professionals have agreed to these Terms. RepVera does not sell Sponsor access to user content.

16. FCRA Safe Harbor

RepVera is not a consumer reporting agency as defined under the Fair Credit Reporting Act, 15 U.S.C. § 1681 et seq. RepVera does not assemble or evaluate consumer information to furnish consumer reports to third parties for credit/employment uses in the manner of a consumer reporting agency. Professionals initiate sharing. RepVera does not, at a professional's request, "deliver" a consumer report about a third party in the FCRA sense. Any party that attempts to use RepVera as a consumer reporting agency, including an employer that commissions RepVera to deliver profile data on a candidate, does so without authorization, in violation of these Terms, and assumes sole FCRA-related liability to the extent applicable.

17. Section 230 Safe Harbor

RepVera is an interactive computer service under Section 230 of the Communications Decency Act, 47 U.S.C. § 230. Contributor-authored content is information provided by third parties; RepVera is not the author of that content for Section 230 purposes, subject to applicable law. RepVera's moderation and enforcement actions are at its discretion to the maximum extent allowed by law.

18. Electronic Signature and Consent Compliance

RepVera's consent capture (including sign-up acknowledgment, upload acknowledgments, contributor confirmations, and verification) constitutes electronic consent under the E-SIGN Act, 15 U.S.C. § 7001, and the UETA as adopted in your state, where applicable. We retain timestamped records tied to a terms version and request metadata (such as IP and user agent) for consent events, available upon request to legal@repvera.com where we can verify identity.

19. Third-Party Content Indemnification

You are responsible for ensuring that content you upload does not violate confidentiality agreements, employment contracts, NDAs, or intellectual property rights. You agree to indemnify and hold harmless RepVera and its officers, directors, employees, and agents from claims arising from your content to the maximum extent permitted by law.

20. AI Training Opt-Out

RepVera uses your content to provide the service. It does not use your content to train general third-party models for unrelated sale. RepVera may use aggregated, de-identified or internal processing to improve its own models. You may request opt-out as described in product settings and the Privacy Policy, including contacting support@repvera.com with subject "AI Training Opt-Out."

21. Biometric Privacy Compliance

RepVera does not collect or use biometric identifiers or biometric information as defined under BIPA, 740 ILCS 14, or equivalent state laws, and does not perform facial recognition, voiceprint analysis, or similar biometric processing on user content, including for voice messages, except as may be required by applicable law. Voice messages are for human playback, not employment trait inference. Any unauthorized extraction of biometric data from our platform is prohibited.

22. State and International AI and Privacy Laws

RepVera does not use AI to make or inform automated employment decisions on your behalf.

Disclosure themes as of the effective date include (non-exhaustive):

• NYC LL 144: RepVera is not an AEDT. Employers must not use outputs as AEDT inputs without independent human review and any required bias audit.
• Illinois AI Video Interview Act: RepVera does not analyze voice or audio for protected traits; voice messages are for playback.
• California (CPRA) and other states: Residents may have access, correction, deletion, and opt-out rights as described in our Privacy Policy and may contact legal@repvera.com.
• Colorado and other state AI laws: RepVera's summaries are for the professional's informational use; employers remain responsible for their own compliance with AI hiring laws.

RepVera's pattern summaries are derived from user-submitted written text, not from covert inference about protected categories.

23. International Users and GDPR

If you are in the EEA, UK, or Switzerland, processing may rely on consent and contract. You may have rights to access, correct, delete, and port data, and to withdraw consent, as described in our Privacy Policy. International transfers may use Standard Contractual Clauses. Automated decision-making with legal or similarly significant effects under GDPR Article 22 is not a core function of the service. Contact: legal@repvera.com.

24. Content Reporting and Removal

Feedback may include a report mechanism. Grounds and process are in our Content Removal policy and Content & Verification Policy.

25. Account Termination

We may suspend or terminate accounts for violations, fraud, or risk to the platform. You may delete your account in product where available. Data is removed from active systems on a commercially reasonable schedule (e.g., within 30 days) and from backups on a longer schedule (e.g., within 90 days), subject to law.

26. Arbitration and Dispute Resolution

Except for claims that may be brought in small claims court or for urgent injunctive relief, disputes shall be resolved by binding arbitration administered by JAMS in King County, Washington, under its applicable rules, unless you and we agree otherwise in writing. The arbitrator's decision is final and binding, subject to limited judicial review. Class action waiver: you and RepVera agree to bring claims only in an individual capacity, not as a class or representative action, to the fullest extent permitted by law. If a class waiver is unenforceable for a given claim, that claim shall be severed. Nothing precludes either party from seeking injunctive relief in court for actual or threatened misuse of IP or violations that may cause irreparable harm.

27. Limitation of Liability

To the maximum extent permitted by law, RepVera and its officers, directors, and employees are not liable for indirect, incidental, special, or consequential damages. RepVera's total liability for any claim shall not exceed the amount you paid RepVera in the twelve months before the claim, or one hundred dollars (USD 100), whichever is greater.

28. Disclaimer of Warranties

RepVera is provided "as is" and "as available." RepVera disclaims implied warranties to the maximum extent permitted. We do not warrant uninterrupted or error-free operation, or that user content is accurate or reliable.

29. Governing Law

These Terms are governed by the laws of the State of Washington, without regard to conflict-of-law rules. Courts in King County, Washington have exclusive jurisdiction for non-arbitrable matters to the extent permitted. Nothing in these Terms limits rights you may have under the Washington Consumer Protection Act (RCW 19.86) or other non-waivable consumer protections.

30. Changes to Terms

We may update these Terms. Material changes will be communicated with reasonable advance notice (e.g., at least 14 days) before the effective date where feasible. Continued use after the effective date may constitute acceptance. Users may be prompted to re-accept on next login for material changes, as described in product.

31. Contact

Terms questions: support@repvera.com
RepVera, LLC, 500 Union Street, Suite 400, Seattle, WA 98101, United States